School/Unit: Harvard Medical School
Duties & Responsibilities
With oversight from the Manager of Financial Operations, this position has primary
responsibility for administering Financial Tool Access and the Purchasing Card Program at Harvard Medical School. Evaluates, approves, and
processes requests for access to Harvard Financial Systems by HMS department staff. Evaluates, approves, and processes applications for
credit cards for business purchases. Adheres firmly to compliance and risk management standards while working to ensure that staff across
HMS departments have the ability to carry out their financial roles. Provides small group training for purchasing card holders as well as
coaching and end-user support for Harvard's primary procurement tool, HCOM, and other tools and policy as needed. Steps in to mediate and
facilitate resolution of procurement and accounts payable issues between University central offices, local departments, and vendors when
normal processes break down. Completes detailed post audit/compliance reviews as part of a continuous cycle of education, action, and
feedback between the HMS central Office of Finance, all HMS Departments, and University central offices. Develops reference materials and
content for bulletins, presentations, and posting on-line. Uses independent judgment, tact and diplomacy in an unpredictable variety of
sensitive and confidential matters.
Keeps pace with a steady flow of information regarding policies and procedures on behalf of the HMS financial community--representing HMS in University-wide forums and committees, distilling and communicating vital information to impacted HMS constituents, and acting as a liaison between central University administration and the HMS community.
Basic Qualifications
Five or more years related work experience.?Education beyond high school may count toward
experience.
Additional Qualifications
College degree preferred. Many of the activities of this position are unique to the role or to
Harvard and, therefore, must be learned on the job. Ability to learn concepts easily and to communicate financial policies and procedures
accurately. Must communicate with confidence and clarity to individuals and small groups. Must be highly organized and thrive on managing
numerous tasks simultaneously with a strong commitment to accuracy.?Must also be committed to providing the highest level of customer
service and responsiveness. Experience utilizing a variety of software including Word and Excel and a proven ability to quickly master new
computer programs. Proven ability to work independently with minimal supervision. Ability to handle complex and confidential information
with discretion.
Harvard University is an Affirmative Action/Equal Opportunity Employer.
Source: http://www.higheredjobs.com/details.cfm?JobCode=175706175
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